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JUNE MINUTES
NEISCA Board Meeting Wed. June 4 7:30pm Oelwein IA :President Julie Kramer called the meeting to order.
Roll Call: All Clubs present
Secretaries Report: Read and approved
Treasurers Report: Treasurer Absent – none given
Old Business:
All Yearbook Ad money has been turned in.
Yearbook cost $2911.84 / Yearbook Advertising Sales $3269. Profit $375.16
Question on yearbook sales – discussion. BH made motion to charge $5.00 (rather than $7.50) for yearbooks / JCRR 2 nd. Approved. Those previously bought books for $7.50 will be given some first copy issues to make up price change difference.
T-shirts: Still need kid prices. Julie will have order forms at Shows.
Website: Vicky Bond gave website info update. Site is created but problems with payment to Yahoo. Vicky notes other hosts available and pricing. Julie K. gave info about Patty Sauerbrei as broker for web space for $75. a year, with easy check payment. Discussion. Question if Host Pappa offers as much space and perks as Patty offers. Vicky says it does. Motion to let Vicky check with Host Pappa and sign on with them if they use paypal or if payment can be set up yearly, Vicky will pay and get reimbursed by Club. Moved by Lynn 2 nd by Brandon. Motion passed.
Suggestion for Club to get debit card. Julie will check on this.
Report from first show – Kathy K. says thanks to all who helped – show was success. 40 horses.
Membership lists still not in: Iowa Youth / Black Hawk
New Business:
Rule Clarification: Junior and Senior is Horses ONLY.
Color Breed – discussion. BH made motion rule stands as in book #13. Color Breed Halter is only horses. Color Breed Pleasure is horse or pony (with color) 2 nd JCRR. Approved. Review this fall.
Becky VanWey reports one judge has backed out for August show.
Name suggestions given by Board members.
estion about raindate information. For next show – Brandon – if weather is questionable, call Becky VanWey – her message will relay is show is go / no go.
Rachel L. needs NEISCA form to give to potential donators for “helper prize”.
Next Show: Donation bucket will be set out for: Sue Ayres daughter Janelle’s Family – lost everything in home fire / New Hampton Storm Siren fund / Tornado Victims fund. All donations will be split 3 ways.
Meeting Adjorned: Ia Youth / Brandon 2 nd.

AUGUST MINUTES:
NEISCA Board Meeting August 6, 2008 2 Brothers Restaurant, Oelwein Meeting called to order at 7:30 by President Julie Kramer.
Roll Call – All Clubs represented
Secretaries Report: Read from June meeting. (Only President Julie showed up at July Meeting – not enough for quorm) Corrections regarding Donation Bucket going to be set out at St. Jude Fundraiser show: collections will be for Sue Ayres daughter, Janelle and New Hartford Storm Siren Fund. Donations split 2 ways. Approved.
Treasurers Report: July Balance: $ 2564.39 includes $108 from BH show.
Rachel L. wants to know if Wapsie horse fee was turned in. Rita will check on it. BH moved to approve / Brandon 2nd. Aproved
Old Business:T- Shirts: Julie presented information on colors/sizes and forms available. $15. for Youth or Adult. Can choose colors / logos. Many choices.
Website: Good comments for Board. User friendly. Reminder members can put Classifieds on. Comment was made to put show updated schedule on ASAP. Also comment to add 2007 Banquet photos and keep as archive file on website later. Anyone with show photos please send them in to make website more fun!
Updated Show Schedule: Aug. 17 Vinton – Double Judged & Double Games

Aug 24 – Silver Spur Hudson – Single Judge & Single Games

Aug 29 – Cattle Congress – Triple Games

Aug 30 – CC - Triple Judged & Double Games

Aug 31 – CC - Double Judged

Letter was read regarding why Aug 24 show only single judged. Decision was made based on the criteria of the show and was promoted as fund raiser for St. Judes Childrens Research Hospital as well as helping victims of flooding/tornado. Entire letter is available from Secretary.
Debit Card – No update and now not necessary.

New Business:
All Assn.Show Help Schedule: Becky VW / Ed Wilson / Rachel volunteered. Peg will help after novice. Kris K. & crew will help with games. Others will be asked to help at the show.
CC Shows – Julie will set up Thurs. Aug. 28, 10:00AM. Anyone can come help.Possible Show Photographers discussed. Possibilities: Denny Riegel, Callie Cyphers, Bill & Judy Smith’s daughter. Board members will check on availability and line up someone.
Committee for Election of Officers: No one volunteered. Suggestion to put out sign up sheet at shows.

IF YOU ARE INTERESTED IN BEING A NESCA BOARD MEMBER, PLEASE SIGN UP, OR LET CURRENT BOARD MEMBER KNOW YOU ARE INTERESTED IN RUNNING.

Possibly all Officers will need elected. Definitely Secretary and Treasurer will need elected, as Kris will be gone all winter and Rita is going off the Board.
Rachel brought up since at two shows no helper tickets were given out, she suggests to give many nice prizes and everyone that helped at a show sign ticket at the Banquet and draw. Julie will provide Rachel NEISCA official letter to present to donators to get prizes.
Julie says THANKS to everyone who helped with her flooded home and who visited her in the hospital.
Motion to adjourn by IYBSC, 2nd Co. Line. Adjorned 8:45.
Respectfully Submitted,Kris Klingaman, SecretaryNEXT MEETING: SEPT. 10 7:30 Two Brothers Restaurant – Oelwein:Tentative Agenda: New Clubs / New Officers / Rule Changes / Banquet

September Minutes

NEISCA Board Meeting Sept. 10, 2008 2 Brothers Restaurant, Oelwein

Meeting called to order at 7:30pm by President Julie Kramer
Roll Call – All Clubs represented.
Secretaries Report – Minutes read from Aug. meeting. Motion to Approve by Upper Ia 50-50, Brandon 2nd. Motion Passed. Minutes were approved.
Treasurers Report – Julie gave report in Rita’s absence. Balance $3,774.48 with $100 deposit yet to put in. Julie will check on horse assessment fee from Aug. minutes – to see if Wapsie horse fee was turned in. Motion to Approve by Youth, BH 2nd. Motion Passed. Report approved.

Old Business-

Nominations Committee for recruit 2009 Officers – Kris K. & Kathy K. Currently Peg Bettis will run for Treasurer – ALL OTHER OFFICER POSITIONS OPEN. Potential name suggestions given to Committee.
Suggestion made that if no one comes forward for Officer positions, Clubs will have to rotate duties of conducting meetings, and take turns performing officer duties.
Cattle Congress Show discussed. Various comments included: great show! Julie & her kids did excellent job running the Office, Gene Kurth did great job announcing, would like to see fewer shows/classes so show is not so long.

New Business-

Banquet menu chosen. 2 Meat Buffet will be Roast Sirloin and Ham with Mashed Potato, Corn and multiple salad choices.
Tickets: Julie K.
Door Prizes: EVERYONE
Prepare Awards List – Julie K.
Prepare Certificates & Purchase Frames – Becky VW
Pick up Trophies & deliver to Banquet – Judy Smith
Pick up Awards: Spur-Karen G. / Cowboy Corner-Jeannette
High Point Sponsor Committee – Pattie Fox
Readers – Peg / Kris K. / Pattie / Julie K.
Organize Group Photos – Karen G.
Take Photos – Karen will ask Denny Riegel, if he is unavailable, Kris will ask Hawkeye Student, Nicole Hanaway. Motion to buy meal ticket for photographer. Passed.
Silent Auction Chair – Kris K. Money raised go toward 09 year end awards.
Helper Prize Drawing – Rachel
Entertainment: Kris K / Music-Sara Kramer
Notation was made that Luigis in Oelwein would like to bid on 2009 Banquet.
IASC Saddle Club is interested in doing a combined show together with NEISCA.
Standardized Show Bill is suggested for every NEISCA show to alleviate confusion / promote class flow.
Everyone bring potential rule changes to next Board Meeting.
NEISCA Friends Trail Ride @ Volga- Sunday Oct. 12. Be ready to ride at Noon. Raindate – Sun. Oct 19. Bring snacks to share after ride and your own beverage. Call Kris K. if questions.
Year End Points still being tabulated. Completed in approx. 2 weeks.
Motion to adjourn Ia Classic, BH 2nd. Meeting adjourned 8:30 pm.
Respectfully Submitted,
Kris Klingaman, Secretary

NEXT MEETING: Wed. OCT 1 @ 7:00pm –Two Brothers Restaurant, Oelwein

ELECTIONS MEETING – 2009 Memberships Due
Please Pay Club Dues to Vote

Other items of Interest: Sept. 13 Scavenger Hunt in Palo. See Peg Bettis for info.

Saddle & Leather C.R. selling flood items. See their website for info.

Oct. 4 – Aspire Fundraiser Event – Dances with Horses – McElroy Auditorium, Waterloo. See page 85 of NEISCA Yearbook for details.

Many fall trail rides in NE Iowa sponsored by Volga River Riders. Dona will forward schedule for NEISCA website – or see Dona M. for more info.

October Minutes-

NEISCA BOARD MEETING Wed. Oct 1 7:00pm Oelwein IA

President Julie Kramer called the meeting to order.
Roll Call – Present: Black Hawk / Brandon / County Line / Ia Classic / Janesville / Upper IA 50-50 / Iowa Youth

Kathy K. informed Board that Wapsie Wranglers would not be joining for 2009.

Dues were paid by all sustaining Clubs.

Secretaries Report – Previous Minutes Read. Motion to Approve BH / Up IA 2nd. Approved.

Treasurers Report – Given by Julie K. Balance $3679.78. Check written for $21. for stamps. Approved Ia Youth / JCRR 2nd. Motion approved.

Old Business - Year End Points sheets handed out at meeting, and will be mailed to members Thursday.

Banquet – Chairperson reminders given. Julie will email Becky list of Certificate winners. Sponsor High Points are filled. Deb Kunkle will take Banquet photos.

New Business – Election of Officers

President – Bill Smith Elected with motion to cast unanimous ballot passed.
Vice President – Kelly Mathews Elected with motion to cast unanimous ballot passed.
Secretary – NO NOMINEES
Treasurer - Peggy Bettis Elected with motion to cast unanimous ballot passed.

Motion by JCRR, 2nd BH, to rotate Secretary duties between Clubs. Passed. Janesville will take minutes tonight. Ia Classic will take November minutes. In November, another club will volunteer for December Secretary duties of taking minutes, posting minutes on website, keeping hard copy of minutes in Secretaries Book, preparing next meeting agenda, bringing minutes from previous meeting to be read.

President Smith conducted the remainder of the meeting.

Bill gave overview of Club goals. NEISCA is a Club that represents all breeds and welcomes folks to come show. He envisions a narrow field of travel with fuel cost consideration. Bill says to start with suggestions to make our shows better for everyone, and that NEISCA Reps are to represent Club goals, not personal ones.

President Bill suggests for consideration that NEISCA put on its own shows – possibly at 1 location and have 4 or 5 shows total.

Independence was suggested at a central location for most NEISCA Clubs. Pattie Fox will check on fairgrounds availability and cost.

Discussion.
Kathy K. reminds Board NEISCA is to try to avoid scheduling shows on top of each other. Clarification of Rule: No NEISCA show will be scheduled on same date as another NEISCA show. Discussion. Board consensus: would be impossible to not interfere with some shows, there is never an open weekend.
Bill stresses to put thought into change. Those that don’t give input at board meetings have no right to complain, especially six months from now. Everyone is welcome to attend and voice opinions at Board meetings. Only Club Reps may vote.
Many ideas were discussed. Show of hands for required class changes were: CLASS MAJORITY OF HANDS RAISED
Stallion halter Eliminate
Weanling Halter Leave As Is
Yearling Halter-Combine Studs,Mares & Geldings In Favor of Combining
2 & 3 yr old Halter - Studs, Mares & Geldings. In Favor
4 yr. old & over Horse Halter – Any Sex In Favor
Color Breed & Solid Color Halter Eliminate
NEW CLASS Open Halter – Horses & Ponies In Favor
Youth Pony Halter Class Eliminate
Open Pony Halter UNDER 58”-any age exhibitor In Favor *Also new size
2 Patterns for Youth Showmanship 9 –13 and Horsemanship 9 -13 (similar to present 8 and under class pattern provided) In Favor

MOTION MADE BY JCRR to put in NEISCA book two patterns for 9 -13 Showmanship and Horsemanship. 2nd Brandon. Roll Call Vote – Tie. As tie breaker, President votes. Motion Passed.

Yrlg Lunge Line Leave As Is
Youth & Adult English Leave As Is
English Eq Leave As Is
Pony Walk Trot Eliminate
Pony Youth Western Pleasure UNDER 58” Leave As Is *Also new size
Pony Open Western Pleasure Eliminate
Open Jackpot Pleasure Eliminate
Adult WP Leave As Is
Jr / Sr WP Leave As Is
Color Breed / Solid Color WP Eliminate
NEW CLASS – Open Western Pleasure Horse or Pony In Favor
Jackpot Barrels & Poles Eliminate
Motion made by JCRR to only allow 1 run for all timed events even if double points, 2nd Ia Classic. Motion passed.

Discussion on voting. Ia Classic moved that each NEISCA Representative gets 1 vote and a person cannot be a Representative for multiple Clubs. Up Ia 2nd. Motion passed.

Bill expressed concern that Reps are voting for Club members and not just for themselves. Discussion.
Optional Class: Majority show of hands:
Girls & Mens Barrels Eliminate
Jr / Sr Barrels Eliminate
Costume Class – Move to Required List but schedule first class after Break In Favor
Trail stays on Optional because not all clubs have obstacles In Favor
Flags & Jumping Figure 8 stay optional In Favor
Select Pleasure Eliminate

County Line attempted to hold a show in 2008, was rained out. They do not plan to hold a show in 2009, can they still be part of NEISCA? JCRR moved they can stay in NEISCA Assn, Ia Classic 2nd. Motion passed.
Suggestion to put Adult Showmanship first in the listing of showmanship classes.

Motion for Club to pay for Officer and Point Keeper Banquet tickets made by JCRR, 2nd Ia Classic. Motion passed.

Discussion on why novice must pay for nomination points just to show novice.

Discussion on exhibitor numbers, not having to be with the horse, for convenience of riders with multiple halter/riding horses not to have to be switching so many numbers. Exhibitor back number must match what is on entry card and accurate horse assessment fee must be paid on tab sheet. Tabled for next meeting.
Motion to adjorn JCRR, Brandon 2nd. Meeting adjorned.

Respectfully Submitted,

Janesville Saddle Club Acting as Secretary by Kris Klingaman
Other Items:
Patty Sauerbrei is hospitalized at Allen Hospital.

Aspire Therapeutic Riding Program Fundraiser “Dances With Horses” – Sat. Oct 4 at McElroy in Waterloo. Enjoy a gala night of beautiful horses. Tickets available.

NEISCA Friends Trail Ride - Sunday, October 12 – at Volga Raindate Oct 19
Be ready to ride at Noon – Bring snacks to share and your own favorite beverage. Call Kris K. if questions
Volga River Trail Riders – Trail Rides every Sunday. See the NEISCA website and click on the link.

NEXT BOARD MEETING: November 5 – 7:00pm at Oelwein

2 Brothers Restaurant :Come early if you’d like to eat great buffet